Businesses are advised to prepare for a new document management format that will simplify control over deadlines and counterparties.
Starting from October 1, 2025, Russian companies will face a revolution in electronic document management: the Federal Tax Service introduces a mandatory procedure for exchanging invoices through universal messages. The new mechanism (draft order) will replace the current rules of the Ministry of Finance and eliminate the need for EDS to confirm transactions.
What will change in practice?
Why business should be taken seriously?
1.E-invoice issuance deadlines become critical
Automated monitoring will enable tax authorities to easily track violations of the 5-day limit (Article 168 of the Tax Code). Potential technical delays must also be accounted for to ensure compliance.
2.Fictitious transactions will become harder to conceal
Data centralization through operators will increase transaction visibility for tax authorities. Experts confirm this will intensify the crackdown on "fly-by-night" companies.
3.Risks for unprepared companies:
How to Prepare Without Rush:
"This summer, initiate test exchanges with key partners," advises the FTS. EDI operators must update their software by October 1.
For companies preferring to minimize risks:
Acsour provides comprehensive accounting support, including adaptation of bookkeeping processes to meet the new requirements.
Starting from October 1, 2025, Russian companies will face a revolution in electronic document management: the Federal Tax Service introduces a mandatory procedure for exchanging invoices through universal messages. The new mechanism (draft order) will replace the current rules of the Ministry of Finance and eliminate the need for EDS to confirm transactions.
What will change in practice?
- Simplified unified format replaces cumbersome procedures: Traditional electronic invoice (E-invoice) receipts and adjustment notices will be replaced with concise messages through EDI operators.
- No digital signature required: Document verification will be technically simplified
- Transparency as standard: A standardized reason code classifier (with expansion capability) will structure communications with counterparties.
- Seamless roaming: The new rules will function even when exchanging data between different EDI platforms.
Why business should be taken seriously?
1.E-invoice issuance deadlines become critical
Automated monitoring will enable tax authorities to easily track violations of the 5-day limit (Article 168 of the Tax Code). Potential technical delays must also be accounted for to ensure compliance.
2.Fictitious transactions will become harder to conceal
Data centralization through operators will increase transaction visibility for tax authorities. Experts confirm this will intensify the crackdown on "fly-by-night" companies.
3.Risks for unprepared companies:
- Supply chain disruptions due to EDI incompatibility
- VAT deduction denials for technical errors
- Fines for non-compliance with regulations
How to Prepare Without Rush:
- Audit system readiness: Request your EDI operator's migration plan to the new format.
- Update contracts: Incorporate rules for reason code usage in agreements with counterparties.
- Assign responsibility: Formalize authorized personnel for message submission in company protocols
"This summer, initiate test exchanges with key partners," advises the FTS. EDI operators must update their software by October 1.
For companies preferring to minimize risks:
Acsour provides comprehensive accounting support, including adaptation of bookkeeping processes to meet the new requirements.
