Bookkeeping outsourcing

By outsourcing bookkeeping to Acsour, you gain access to the best practices of optimizing and automating bookkeeping. You receive an efficient accounting department without wasting your own efforts and resources on developing this non-core line of business.

Bookkeeping services from Acsour:

  • guarantee that financial and operational risks are mitigated;
  • exclude the negative impact of the human factor;
  • enable you to cut costs on an in-house accounting department and infrastructure.

Acsour is your proactive business partner who helps you make complicated decisions, takes on routine tasks and frees up time for you to tackle key business tasks.

Most of our clients outsource all non-core processes to Acsour, including bookkeeping, payroll accounting and HR record management.

What you get from doing business with Acsour

High quality of services

By having your bookkeeping outsourced you get:

  • independence from having an accountant at the office and absence of the human factor;
  • service continuity;
  • timely performance of operations and meeting reporting deadlines.

We operate in accordance with international quality standards, use a deviation control system and constantly improve our services. We sign a Service Level Agreement (SLA) with our every client, where we set out your requirements for the quality of our services and the obligations of both parties.


Guarantees

We assume financial liability to you for the quality of our services.

To mitigate the tax and operational risks of your company we take into consideration all nuances of legislation and all opportunities for tax optimization and rely on our experience of handling similar cases.

We have professional liability insurance with the international insurer AIG.

Comfortable interaction

We adjust our services based on the specific nature of your business and your requirements.

You will always be informed about our actions in advance, learn why these actions are necessary, and always keep control of the situation.

Any of our steps are carefully documented and we are always ready to provide you with a detailed progress report.

The calculation of the cost of our services is always transparent: you only pay for the actual scope of work performed.

An account manager is assigned to interact with your company who will help you with handling day-to-day issues.

Expertise and knowledge

Within the scope of our services, you receive comprehensive advisory support. In addition to accountants, the following experts are working for you:

  • methodologists;
  • tax advisors;
  • auditors;
  • lawyers.

If you face complicated issues relating to your business development, Acsour’s specialists will offer you expert solutions in the following areas:

  • risk management;
  • financial planning;
  • process optimization;
  • selection of proven external contractors to perform any tasks.

We keep track of changes in legislation that may affect your business and assist you to ensure that you comply with such changes.

Confidentiality

Acsour guarantees the security of confidential data, and of documents and information relating to your business.

In our work, we adhere to strict standards of information security:

  • we arrange regular training events for employees on rules of information security so as to rule out any breach as a result of errors;
  • access to confidential information is strictly regulated;
  • our clients’ data is stored in secure data centers;
  • information is transmitted by protected communications channels.
Efficiency

Bookkeeping at Acsour is maintained in accordance with the optimal and cutting-edge business model. Utilizing such a model helps to enhance the efficiency of your business by means of:

  • process automation;
  • setting up document management;
  • improving interaction between departments;
  • cutting the company’s expenses.

Thanks to Acsour your business obtains additional resources to increase its effectiveness:

  • improvement of management accounts which help the CEO to make the optimum decisions;
  • proactive approach to managerial tasks owing to being timely informed about changes in the external or internal environment.

By outsourcing certain areas of bookkeeping you no longer need to continue searching for experts willing to scrupulously and diligently perform monotonous functions over a long period of time, such as:

  • processing source accounting documents;
  • advance reports;
  • maintaining a bank;
  • collecting documents from suppliers.

Having these areas outsourced enables you to reduce the workload of in-house experts and releases resources for handling principal business tasks.

The efficiency of such lines of business is generally increased through the use of customization and automation.

What you get from doing business with Acsour

Task accomplished successfully

You receive quality and timely performance of the function without the need to find, train and incentivize in-house experts.

It is possible to do business with us either on a constant or temporary basis. If, for example, your employee is sick or has resigned, Acsour’s expert will perform his/her functions until you find a new employee to hire.

Ease of dealing with us

Acsour arranges our dealings so as to integrate with the operations of your accounting department without disrupting any current processes. Acsour’s experts may work both remotely and at the client’s premises.

Efficiency

Having a ‘problematic’ area outsourced often leads to it becoming more effective through the following:

  • process optimization;
  • ruling out duplicate or manual transactions;
  • automation of stages of processing;
  • reducing performance time.

For many companies, to outsource the chief accountant function is a convenient solution allowing them to dispense with an in-house accountant of mid-level qualification.

Your in-house accountant will carry out day-to-day record-keeping, while the highly qualified Acsour specialist you engage will:

  • control and manage bookkeeping;
  • prepare or review the calculation of taxes;
  • prepare financial statements under RAS, IFRS or GAAP;
  • resolve complicated business matters.

An outsourced chief accountant may be engaged for a long period or for a few months, while the company does not have its own in-house specialist.


What you get from doing business with Acsour

Highly qualified expert

A chief accountant having all the necessary attributes to handle any tasks below that are topical for your company will work for you:

  • arranging the bookkeeping;
  • preparing management accounts;
  • accounts under IFRS/GAAP;
  • undergoing audits;
  • process automation;
  • communications in English.
Transparency and control

Before we proceed, we will agree on the functions and tasks of a specialist and set his/her performance criteria.

The cost of the service will be calculated based on the number of hours required to carry out all necessary functions.


Protection of your interests

Acsour’s specialist will act in two roles simultaneously: as an employee of your company who is immersed in the specifics of your business and as an expert who:

  • is not influenced by the internal environment in the company;
  • has experience of handling a vast range of issues;
  • is aware of all changes in the legislation.

He/she will become your adviser to ensure that you are provided with objective information regarding the financial standing of your business and will help you to adopt rational decisions.

Given the regularly changes in both Russian and international accounting standards, it requires high qualifications, systematic knowledge, and practical experience to transform financial statements and to keep accounts under IFRS or GAAP.

Acsour offers its services to companies that do not have an expert in international accounting. These are foreign companies that need to report to their headquarters and Russian companies that need to attract investments or have subsidiaries on foreign markets.


What you get from doing business with Acsour

Highly qualified expert

You will have a highly qualified expert working for you with many years of experience in implementing similar projects. Moreover, you do not overpay for having an expensive expert on your payroll.

You will receive advice and methodological support with regard to IFRS issues.


Confidentiality We guarantee the protection of confidential data, documents and information relating to your business.
Efficiency In addition to having the task performed, you will get an accurate and correct reflection of income and expenses under long-term contracts. This is especially important for companies engaged in design, construction and development.

Acsour’s experts help their clients to handle complicated tax and accounting issues, adopt sound decisions on questionable matters, avoid tax disputes and sanctions, and have overpaid taxes refunded.

You may apply to Acsour if you are interested in such issues as:

  • establishing efficient bookkeeping;
  • tax advice;
  • transfer pricing advice;
  • assessment of the tax risks of a project;
  • accounting due diligence;
  • reconstruction of bookkeeping and tax accounting.

What you get from doing business with Acsour

Experience and expertise You will get the support of our whole team of experts working on finding a solution to your question and relying on many years of experience they have of handling similar tasks.
Tax risks mitigation

Acsour’s experts help you:

  • to mitigate the risks of sanctions;
  • to successfully settle disputes with tax authorities;
  • to have overpaid taxes returned.
Confidentiality

We guarantee the security of confidential data, documents and information relating to your business.

Each Acsour employee will sign a Non-Disclosure Agreement and abide by the information security policy.


Before we start working with you, we will agree on the full range of bookkeeping services while we are setting up our services.

Please send a request for specific rates for your company.

Our clients’ success stories

Azul Systems LLC

Core business:

Development of Java-based applications, R&D.

Azul Systems LLC Core business: development of Java-based applications, R&D. The company has been Acsour’s client since 2016.

Services we provide
  • Bookkeeping services
  • HR record management
  • Payroll accounting
  • Legal services
Tasks accomplished
  • Tax optimization: 
Our Client saved 15% in taxes as compared with the previous tax period as a result of a review of the contractual terms with its principal customer, that is, its parent company Azul Systems (USA). The contractual terms dealt with pricing and the application of the cost plus fee calculation method.
  • Risks for profit tax decreased by RUB 300,000: 
Acsour’s experts audited the expenses of the previous period and corrected errors in bookkeeping. Moreover, we developed a secondment policy which helped to sgnificantly reduce the profit tax risks and save the client’s money.
  • Development of rules for drawing up accounts and reporting to the Client’s headquarters in the USA: 
We have brought the data from the management accounts into line with the bookkeeping records of the Company. The document has been made consistent with Russian and foreign standards.
Customer feedback
“The result of Acsour’s work is a 15% saving as compared with the previous tax period, and no fines after tax audits. I would like to express my gratitude to Acsour’s employees for demostrating their high professional standards and client oriented approach”. Mikhail Davydiv, CEO of Azul Systems LLC

A. Espersen LLC

Core business:

Food industry

Espersen is a global leader in the processing of frozen fish and seafood products and the production of breaded fish fillets. In 2013, the Danish group opened its first production plant in Russia, in Velikiy Novgorod. The plant’s products are supplied to leading international fast food restaurant chains, including McDonald's.

The company has been a client of Acsour since 2013.

Services we provide
  • Bookkeeping and tax accounting
  • Payroll accounting
  • Preparing consolidated reports for the Headquarters
Tasks accomplished

As the project launched, we were instructed to build up all the processes taking into consideration the specific aspects of the operations of the production plant. Before they embarked on the work, Acsour’s specialists studied inside out the technologies and specific features of production at Espersen. This enabled us to factor all case scenarios into the accounting system and make allowance for the specific features associated with both the uniqueness of the industry and the expected growth of the plant. We have worked with Espersen for over 5 years, and during this period the company’s output has grown 10 times, all the changes occurring under normal conditions with no interruptions in accounting.

  • We have developed and automated a warehouse management system which allows accurate data to always be available regarding the inventory of goods and allows production processes to be streamlined.
  • Over the 5 years Espersen has operated in Russia, the company’s plant has successfully undergone numerous inspections and audits by governmental authorities of bookkeeping, accounting and HR document management.
Customer feedback

“We would like to thank Acsour for many years of cooperation. Acsour helped us to build up our accounting processes from scratch and was ready for the significant growth of our production. Acsour’s specialists are experts in their field and are always ready to come up with a solution for any issue. Among others, a very important indicator for us is that we have successfully passed all bookkeeping and tax audits without any serious remarks from the relevant authorities.”

Peter Bos, General Director of A. Espersen LLC

Arla Foods LLC

Core business:

Food industry, wholesale trade

Arla Foods LLC - Russian representation of the biggest European dairy concern Arla Foods amba with the headquarters in Saint Petersburg and substantial office in Moscow.

Services we provide
Migration services
Tasks accomplished
Extension of the resident permit for a highly-qualified specialist.
Customer feedback
During the time of our cooperation, Acsour proved to be highly professional, able to solve complex tasks and meet the deadlines.
Lyasko Mikhail, CEO of Arla Foods LLC 

Management Company Tekhnologii Teplichnogo Rosta LLC (‘TTR’)

Core business:

TTR Group is one of the largest and most technologically advanced protected ground projects in Russia. It was founded in 2013 and has since been carrying out operations in several areas: 

The design and construction of greenhouse complexes

The sale and promotion of greenhouse products of various producers

Fund raising for and the management of greenhouse complexes

The company employs approximately 600 people. It has been a client of Acsour’s since 2016.

Services we provide

In 2016, when it assessed the efficiency of its involvement in the construction of the Donskaya Usadba complex in Rostov Region, the Company applied to Acsour for its services. Such services included a partial audit of the state of tax accounting at the target complex.

Tasks accomplished
  • Together with the client, we drew up a project plan and defined its scope
  • Acsour’s experts checked whether the company’s settlements in relation to taxes and levies were accurate, as a result of which the client mitigated its tax risks
  • The audit was carried out both in Acsour’s office in St Petersburg and onsite, at the complex itself, where source accounting documents were audited in terms of their availability and accuracy.
  • At the end of the project the client received a report on the work performed and we handed over ledgers which supported the audit results.
Customer feedback

“We would like to thank Acsour for working with us seamlessly. The high level of the services allowed the company’s specialists to audit tax accounting at the complex and assess the potential risks. The result of the work contributed to our taking a positive decision regarding our involvement in the construction project for the Donskaya Usadba complex”.

Olga Konyakhina, Chief Accountant Management Company Tekhnologii Teplichnogo Rosta LLC (‘TTR’)

HENSEL+MENNEKES Elektro LLC

Core business:

Wholesale trade, manufacturing

MENNEKES and The Gustav Hensel GmbH & Co. KG, two businesses aim to use synergy effects in order to serve customers on the Russian market. Both electrical engineering-focused companies have their headquarters in Germany.

Services we provide
  • Bookkeeping services
  • HR record management
  • Payroll accounting
  • Legal services
Tasks accomplished
Perfect providing of accounting functions. 
Customer feedback
With thу opening of Hensel + Mennekes Elektro in Russia Acsour was first and only choice for all our accounting needs. 
Anton Alexeev, Managing Director of Hensel + Mennekes Elektro