New STD-R report on the dismissal of employees

LEGAL DIGEST \ 18.02.2020

The Ministry of Labour has developed a new document that employers need to draw up and issue to employees in the case of their dismissal, starting from February 1, 2020.

The introduction of a new report on the form STD-R is associated with the beginning of the switch to electronic employment books. In future, all information about an employee’s labour activity will be received by the Pension Fund of the Russian Federation from employers in the form SZV-TD (we wrote about this form in our previous monthly digest).

In the case of dismissal, information from the SZV-TD will be duplicated in the form STD-R, which must be issued at the request of the employee (but only if such employee has rejected the maintenance of a paper employment book).

The deadline for the submission of the document is:

• 3 working days – from the moment when a written application is received from the employee;
• the last day of employment – upon the dismissal of the employee.

The report may be provided to the employee in the way specified in the application:

• in paper form with the witnessed signature of the director or authorized person and with the corporate seal;
• in electronic form, signed with an enhanced qualified digital signature (if the employer has this).

The rules for filling in the document are identical to the process of filling in the CZV-TD. For our purpose, the STD-R may be divided into three sections:

1. Data on the employee: his/her full name and date of birth.
2. Information about the employing company: its registration number with the Pension Fund of Russia, the company name, its taxpayer ID number, and code of reason for tax registration.
3. Data on the employee’s labour activity: employment periods, position (profession, speciality), qualifications (grade, class, category, skill level), dates of employment, dismissal, transfer to another job, reasons for dismissal

Apart from the above-mentioned information, the report also has to include information about whether a paper employment book is still maintained, and whether an application has been submitted for the provision of information about labour activity.

Please be reminded that, for a failure to submit information or for the submission of incomplete (or innaccurate) information about the labour activity of employees, an employer faces administrative liability under article 5.27 of the Administrative Code of the Russian Federation in the form of a fine:

•     for officers and individual entrepreneurs – a fine of 1,000 – 5,000 rubles;

•     for legal entities – a fine of 30,000 – 50,000 rubles.

If the violation is repeated, the penalties are increased:

•     for officers – a fine of 10,000 – 20,000 rubles or disqualification for a period of between 1 and 3 years;

•     for individual entrepreneurs – a fine of 10,000 – 20,000 rubles;

•     for legal entities – a fine of 50,000 – 70,000 rubles.

Be careful when drawing up human resources documents. Acsour’s specialists carefully monitor changes in employment legislation and draw up all necessary reports in accordance with the specified requirements.