Implementation of electronic personnel document flow
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Implementation of electronic personnel document flow

Acsour can configure the personnel electronic personnel document flow in your company, having developed all the necessary documents and technical means, or implement the “Turn-key project” electronic personnel document flow, taking upon its full support both on the side of the HR management and communications with the certification centre, and on the side of the technical support.

Implementation of electronic personnel document flow is the provision of a convenient exchange of legally significant electronic documents between your company and employees.

What does the service include?

  • development of a matrix of personnel documents for EDF with remote employees.
  • preparation of the draft of Internal Regulatory Document for the personnel EDF.
  • preparation of a model agreement to the Labour Contract with employees.
  • preparation of a script for automatic generation of EDS stamps.
  • preparation of instructions for employees on generation of EDS stamps.
  • selection of the optimal certification centre for the client’s parameters.
  • preparation of instructions for employees for signing personnel documents with EDS.
  • implementation of the certificate administration system.
  • preparation of a supplementary agreement to the Labour Contract for employees.
  • organization of the issue of EDS for employees.
  • setting up an EDS for employees.
  • hourly IT support of EDF (within the framework of customizable functionality).
  • project management.

The result of the implementation is:

  • internal regulatory document on electronic personnel document flow, corresponding to the legislation of the Russian Federation;
  • supplementary agreements with employees on signing personnel documents in electronic form;
  • all the necessary instructions for the signing of personnel documents in electronic form;
  • technical configuration of EDS stamps for employees;
  • EDS certificates administration system.

Advantages of electronic personnel document flow:

  1. Increasing the speed of signing documents.
  2. Increasing the level of confidentiality of information in the exchange of documents.
  3. Reducing costs associated with the exchange of paper documents with remote employees.
  4. Easy storage of electronic personnel documents.
  5. Contribution to sustainable development – reducing paper consumption.

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